Running a successful coaching business today often means juggling multiple tools to handle scheduling, payments, video calls, and client feedback. While there’s no shortage of platforms that can help with individual tasks, using too many disconnected tools can create friction for both you and your clients—and potentially leave money on the table.
In this post, we’ll walk through the typical tech stack used by coaches: from tools like Calendly for scheduling, Zoom or Teams for video, Stripe or PayPal for payments—and compare that to an all-in-one solution like Vixly, which was built specifically to simplify and streamline your coaching workflow.
1. Scheduling & Booking Tools
Common Tools:
- Calendly: Set your availability, create event types, and let clients book directly. Integrates with most calendars.
- Acuity Scheduling: Offers more customization, branding options, and intake forms.
- Setmore: Good for small businesses with team scheduling needs.
Pros:
Easy to get started, clients can self-book, calendar integration and reminders.
Cons:
Doesn’t handle payments or video, booking and payment often separated, no built-in feedback or visibility.
2. Video Call Platforms
Common Tools:
- Zoom: Reliable and feature-rich for coaching sessions.
- Microsoft Teams: Often used by corporate clients.
- Google Meet: Lightweight, browser-based, and easy to use.
- Cisco Webex: Common in enterprise settings, known for security.
Pros:
High-quality calls, familiar to most clients, supports screen sharing and recordings.
Cons:
Requires separate scheduling, no payment integration, some require app downloads.
3. Payment Handling Tools
Common Tools:
- Stripe: Popular for subscriptions and invoices.
- PayPal: Familiar and widely used, especially internationally.
- Square: Ideal for freelancers needing both in-person and online payments.
Pros:
Secure, trusted, and flexible for global payments.
Cons:
Requires separate setup, integration effort, and fees. No session tracking.
4. Client Feedback Tools
Many coaches rely on email follow-ups or surveys via Google Forms, Typeform, or SurveyMonkey. These work, but are disconnected from sessions and often see low response rates.
What’s missing? A centralized way for clients to leave timely feedback right after a session—without extra steps or apps.
The Problem with Piecing it All Together
Here’s a common workflow for many independent coaches:
- A client books through Calendly.
- You send a Zoom link manually.
- You send a Stripe invoice.
- You follow up with a Google Form for feedback.
- You store notes in a spreadsheet or doc.
This works—until it doesn't. As your client base grows, so does the complexity and risk of errors.
Enter Vixly: One Platform, All the Essentials
Vixly simplifies it all by offering an integrated platform made for coaches and consultants who run 1:1 video sessions.
- ✅ Built-in Scheduling: Clients book directly from your Vixly profile. You control availability, prices, and duration.
- ✅ Secure, Integrated Video Calls: Sessions happen directly in the browser—no Zoom or downloads needed.
- ✅ Payment Handling Made Easy: Clients pay up front. Vixly's native integration with Stripe makes it super easy for you and your clients.
- ✅ User-Generated Feedback: After each session, clients can leave feedback that boosts your visibility on the platform.
- ✅ Discoverability Through the Marketplace: Vixly helps new clients discover you. It’s more than a tool—it’s a growth engine.
Why Simplicity Wins
Great tools exist for every part of your coaching business. But juggling them can become a part-time job. Vixly consolidates everything into one place so you can focus on coaching, not tech.
With Vixly, there’s no switching between 5 apps, no manual payment links, and no confusion over links or session history. Just show up, coach, and grow your business.
Final Thoughts
If you’re just starting out, piecing things together might work. But as your practice scales, complexity will too. That’s when Vixly becomes a no-brainer.
So—what tools are you using for your coaching business? If you're feeling the friction, maybe it’s time to try something new.
Want to see how Vixly works?
Sign up today and simplify your coaching business with one platform.